Adams & Martin Group is partnering with a highly respected, multi-office law firm to identify an experienced Executive Assistant to support senior leadership. This role requires a polished, proactive professional who thrives in a fast-paced environment and can effectively manage competing priorities while handling confidential information with discretion.

Key Responsibilities

• Manage complex executive calendars, meetings, and scheduling across multiple offices and time zones.
• Track deadlines, action items, and firm initiatives to ensure timely completion.
• Coordinate travel arrangements, including flights, lodging, and ground transportation.
• Draft, proofread, and manage executive correspondence and reports.
• Screen and prioritize incoming communications and requests.
• Prepare meeting agendas, presentations, and supporting materials.
• Take meeting notes and monitor follow-up items.
• Serve as a liaison between leadership, staff, vendors, and external stakeholders.
• Maintain organized digital and physical filing systems.
• Assist with special projects, onboarding logistics, and cross-department initiatives.

Qualifications

• 3+ years of experience as an Executive Assistant, Senior Administrative Assistant, or similar role supporting senior leadership.
• Prior experience in a law firm or professional services environment preferred.
• Excellent written and verbal communication skills.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• High level of professionalism, discretion, and sound judgment.
• Bachelor's degree preferred; equivalent experience will be considered.

Preferred Experience

• Supporting executives across multiple office locations or multi-state operations.
• Familiarity with legal technology platforms and document management systems.
• Exposure to HR, operations, payroll, or firm administration functions.

Ideal Candidate

• Highly organized, dependable, and detail-oriented.
• Able to work independently while supporting multiple executive priorities.
• Adaptable and comfortable in a dynamic, evolving environment.
• Strong interpersonal skills with the ability to build relationships at all levels of the organization.

This is an excellent opportunity for a resourceful Executive Assistant seeking a visible role supporting senior leadership within a growing and sophisticated professional services organization.